In this blog I am going to introduce the Pomodoro Technique of time management and explain why it will help you to be more productive. Practising the Pomodoro Technique enables you to focus better, breaking down your tasks into bite-sized chunks, so you work in short, sharp and more productive bursts.
The Pomodoro Technique is especially valuable if you are working from home. After all, when you are working from home it is incredibly easy to lose track of time, lose the boundaries or work vs non-work, and forget to take all-important breaks. It is also easy to procrastinate or be distracted by the contents of the fridge, the T.V., the housework, and your partner or your children too. Procrastination and distractions are big problems for productivity anyway, but can be heightened when working from home!
Practising the Pomodoro technique will help you overcome these problems.
“Taking breaks boosts your productivity, energy and focus so you can get work done and enjoy life!.”
– Camilla Kragius – No More Hamster Wheel
As Desmond Tutu once wisely said, “There is only one way to eat an elephant: a bite at a time”. The Pomodoro technique divides the working day into easy to manage segments – think of these as elephant bite-sized chunks. All tasks, big and small, are broken down into small, manageable activities that can be tackled one-step at a time.
The Pomodoro technique is a time management method developed by the entrepreneur and author Francesco Cirillo in the late 1980s. He advocated breaking down your time into 25-minute work intervals. Each 25-minute work interval is known as a pomodoro, from the Italian word for ‘tomato’, after the tomato-shaped kitchen timer that Cirillo used to develop this technique (which he did in order to cope with his university studies). Cirillo is now the owner of Cirillo Consulting and the author of The Pomodoro Technique: The Life-Changing Time-Management System.
To adopt this technique, all you have to do is use a simple timer to break down your day’s work into multiple 25-minute work intervals (it doesn’t have to be tomato shaped!). Each 25-minute pomodoro is then separated by a short 5-minute break. After every four full Pomodoro segments you need to schedule a 30-minute break, completely away from your work. The best thing about the Pomodoro Technique is that you don’t need any expensive or complicated equipment. All that you need is a cheaper kitchen timer. Better still, just set the alarm on your mobile phone.
When you start work, set a timer to go off in twenty-five minutes time. When the timer goes off, you stop working, take a break of five-minutes, drink some water, get up from your desk, stretch, have a walk around, then sit back down, reset your timer and restart your work. After three repetitions of this, you will need to take a longer, 20 to 30-minute break.
One of the objectives of the Pomodoro technique is to reduce the negative impact of internal and external interruptions on your focus and flow. A Pomodoro should be indivisible and cannot be split up. There is no such thing as half of a Pomodoro or a quarter. When a Pomodoro is interrupted, that Pomodoro segment should be considered void, as if it had never been set; then you should make a fresh start with a new Pomodoro.
When you use the Pomodoro technique, you will always work in short sprints, which will make sure that you’re consistently productive. I always advocate in my coaching and training on goal setting & time management, that it is best to work in short, sharp bursts. Taking regular breaks will also keep you creative, focused and also free from burning out. As Dr. Michael Mosley explained in his recent newspaper article, sitting continually is extremely bad for your health and your immune system. Dr. Mosley recommends standing up and walking around every 30-minutes.
During the break you should get up from your desk, take a walk around, stretch your body, make sure you are drinking enough water, and mentally prepare yourself for the work you are going to do in the next segment.
Asses & Plan Your Tasks
Break Your Workload Into Segments
Take Short Scheduled Breaks Between Segments
Asses & Plan Your Tasks
Break Your Workload Into Segments
Take Short Scheduled Breaks Between Segments
“There is only one way to eat an elephant: a bite at a time.”
– Desmond Tutu
Step 1: Plan your day and make a list of tasks you need to do
Look at what you need to achieve for the day and break it down into 25-minute schedules. Also note what time you have meetings, client calls or other important events, and plan your 25-minute Pomodoros & breaks around them.
Step 2: Set your timer for 25 minutes
You now need to fully concentrate on the task-in-hand for 25-minutes. You will be amazed at the amount of work you can complete in such a short time, when you give what you are doing your full attention. This technique also helps you avoid procrastination, as it focuses the mind on the task-in-hand. After all, the clock is ticking, the work needs to be done, and in just 25-minutes you can take a break.
Step 3: Stop when the alarm rings
Stop doing what you are doing when the alarm you are using rings. You are not allowed to keep on working “just for a few more minutes”, even if you’re convinced that in those few minutes you could complete the task at hand.
Step 4: Take a short break after each Pomodoro
Now is the time to take a 5-minute break. This is sufficient time for you to drink something to keep you hydrated, take a short walk, or have a much-needed stretch.
Step 5 : Start the next round of Pomodoro
Reset your timer, concentrate on your work for 25-minutes, and then take another break.
Step 6 : Take a long break after four Pomodoros
Four full Pomodoro is equal to 100-minutes of your full focus, so now is the time to take a 30-minute break. After all, your mind now needs a rest to recharge and your body needs some exercise to prevent aches and pains.
Step 7: Take 10-minutes to review your day
Now take 10-minutes to review the work that you just completed, diarise future tasks, review your work and plan upcoming tasks for the next planned Pomodoro time blocks.
Step 8: Reset your count to zero, then go to step 2
Now you are fully rested, hydrated and ready to go. Reset your count to zero and return to step 2. Set your timer, concentrate on your work for 25-minutes, and then take another break. When you have completed four Pomodoro segments, take another long break.
Step 9: Review the day and plan for tomorrow
At the end of the day, take 10-minutes to review the work that you have completed, diarise uncompleted tasks and review your work plan for tomorrow.
Obviously, you need to be flexible when you are practising the Pomodoro Technique. You will still need to interrupt your Pomodoro plan if an important client calls or something very important or unexpected happens.
Once you have perfected the technique, you will be surprised by how productive you have become. Tasks that took hours to complete can now be effectively completed in just one 25-minute Pomodoro. You will also finish the day more relaxed, less drained and suffering from less muscle aches & other pain.
Do You Want to Increase Your Productivity and Focus?
I can empower you to set your focus and energy on the things that will enable you to improve your productivity in your personal and professional life.
As a life coach, I can support you on your journey to become more productive using incredible powerful tools like the Pomodoro Technique and a lot more!
Other topics I specialise in include:
If you’re looking for a coach that is down-to-earth, supportive, and knows when to challenge and push you to help you be your best, then let’s chat.
Click the link below or feel free to drop an email to firstname.lastname@example.org.
What My Clients Are Saying
“I initially signed up with Alice to help me with my time management and productivity in my business and everyday life. Alice is a fantastic coach. She is supportive, kind. I love her honest, no bullshit approach. Since working with Alice I have discovered so many new ways of doing things. She has helped me uncover the root of some of my habitual tendencies and transform them. The amount of care and support she offers is priceless. I highly recommend working with her.”
Oonagh English DipNT mNTOI – Life Coach and Nutritional Therapist
“The time management course has been a total eye opener for me – I have learned so much, implementing ideas and strategies I just never thought I had time to do! Just goes to show – if you have support by the right people in your life you can achieve anything! ”
Jacqui C – Oxfordshire, England
Visualising success has been used by phenomenally successful people all over the world, from athletes and entrepreneurs alike. This is something I was first introduced when I started to read books like Rhonda Byrne’s The Secret and John Assaraf’s The Answer.
It is not difficult to do and can transform your thinking. See my fascinating blog on Harnessing the power of visualisation to create success to use visualisation as a powerful technique to create success.
Vision boards are a powerful ways to keep you focused. In my article, Vision Board — A Powerful Tool to Achieve Your Goals, I explore the science behind how to construct a vision board and how using a vision board will keep you focused, motivated, and help you fulfil your goals.
Are you stuck in your comfort zone? Read my article, How to Expand Your Comfort Zone to Achieve Your Goals to understand what a comfort zone is and why it is important to step out of your comfort zone in order develop new skills, experience new things and fulfil your true potential.
What is the link between health and productivity? As I explain in my article, Why Looking After Your Health Improves Your Productivity, poor health habits are one of the ‘Four Thieves’ that can have a serious impact upon your time management & productivity. In the article, I give five of my top tips for improving your health and productivity, including the The Unexpected Benefits Of Hydration On Productivity.
Unfortunately, you have missed the highly successful and transformational January 2022 “Own Your Day” time management course. But you can get your free copy of the mini-training – “The Perfectionist’s Guide to Boosting Productivity and Finding Balance” HERE.
The Health, Habits & Happiness 12-Week Coaching Programme being held in February 2022 in collaboration with “gut-health queen” and nutritional therapist, Amani Kaite!
Are you ready to be your healthiest, most productive self? “Health, Habits & Happiness” is a transformational 12-week programme that will empower you to eat your way to productivity, feel more energised, and being fit & healthy in your busy life.
We created this program for overworked and overwhelmed people who want to work SMARTER not harder. The frameworks, resources and tools we teach you will help you find balance, clarity and renewed focus to accomplish your goals.
We created Health, Habits and Happiness just for you, and we know that this investment in your mental and physical wellbeing will reap benefits that will transform your life, just like it has for hundreds of other people just like you.
See what others have said!
“I saw several doctors but none could help me, so I read a lot of books and listened to podcasts, but the information was too much to deal and none of my symptoms went away. Amani helped me learn to listen to my body, explained the role nutrition plays in my health and gave me tools to take ownership of my nutrition. Now, my symptoms are almost gone, and if they appear, I know how to deal with them”. – T (Graphic Designer)
“I joined Alice’s course to challenge my mindset, improve my productivity and build healthier habits. I couldn’t believe what a positive experience this was – the content was delivered with such passion and enthusiasm, I felt invigorated and compelled to take action! I have loved every minute of it and felt supported every step of the way”. – Sarah (Business Founder)
Success Box is your revolutionary monthly membership book club combining the learning and community you expect from a book club with the empowerment and growth you gain in a group coaching environment. All through the effortlessness of a monthly subscription box. You can find out more about Success Box by clicking HERE.
Take inspired action from reading personal development books (not just reading them for the sake of it)
Accountability with others to prevent procrastination
Be introduced to new personal development books that you may not have chosen
Be confident in their worth as all books are vetted
Empowering and support with a like-minded, driven, inspiring community
Are you ready for a life-changing monthly meeting, support and community that will inspire you, challenge you and grow you, all through reading and sharing ideas?
Have you ever wondered what does it take to successfully work from home? My latest book is a hands-on guide for everyone working at home. It will show you in easy to read tips how to work from home, whilst staying productive, healthy and sane.
In informative, easy to read chapters, you will learn how to set up your own dedicated workspace, select the right office equipment and tips for video calling and conferencing. You will also learn the importance of setting and maintaining boundaries inside the home, managing distractions, avoiding procrastination and learn how to establish a routine that suits your lifestyle.
With many people working from home for the first time, this book is a practical guide to show you how to work from home, whilst staying productive, healthy and sane.
Click below for more information!
This article is written by Alice Dartnell, life and success coach of Alice Dartnell Limited. Alice empowers busy professionals to be successful, transform their lives and achieve more by improving their confidence, mindset and time management.
For more information please see www.alicedartnell.com
Copyright ©️ 2022 Alice Dartnell Limited
This blog is published by Alice Dartnell Limited solely for educational and entertainment purposes. The author and publisher are not offering it as legal, accounting, health care or other professional services advice. While best efforts have been used in preparing this blog, the author and publisher make no representations or warranties of any kind and assume no liabilities of any kind with respect to the accuracy or completeness of the contents. Neither the author nor the publisher shall be held liable or responsible to any person or entity with respect to any loss or incidental or consequential damages caused, or alleged to have been caused, directly or indirectly, by the information contained herein. Every person and company are different, and the advice and strategies contained herein may not be suitable for your situation. Alice Dartnell or Alice Dartnell Limited is not liable for the contents of any external internet sites listed, nor does it endorse any commercial product or service mentioned or advised in this blog. You should seek the services of a competent professional as appropriate. You are responsible for your own choices, actions, and results. Always consult your own General Practitioner if you’re in any way concerned about your health.