Until we can manage time, we can manage nothing else.
Peter F. Drucker
average reading time – 6 minutes
Thank you for stopping by this blog which is all about the 5 biggest mistakes busy people make when it comes to their time management and productivity.
One of the specialist areas I cover in my coaching is helping people achieve more, but without the added stress and not by working longer hours. I see the following 5 mistakes being made by busy people time and time again. They are so subtle you might not even realise you are making them!
As Peter F. Drucker says, “Until we can manage time, we can manage nothing else.”
Time Management Mistake Number 1: They forget to plan
Kicking off with mistake number one, busy people forget to plan! Planning is one of those things that is so easy to do but it’s also so easy not to, therefore we often don’t event think to do it. Every Friday or every Sunday, (however you see the end of the week), you need to be planning ahead. Don’t just plan one week in advance, but start to plan at least two weeks in advance. Start using forward planning and foresight, to make sure that you’re organised. You need to forward-plan so that you don’t miss deadlines, important things and that you don’t leave anything to the last minute. This will boost your productivity because you will be more organised, will be less stressed and will know what to prioritise.
This is something that I started to realise this year – I was saying “yes” to invites if my diary looked free. I assumed if there is nothing in there, I must be able to attend that event/make that meeting/join in the call etc.
The problem with this is that just because you haven’t got a diary full of meetings, doesn’t actually mean you’re free. So, you may look at your calendar, and go, ‘oh okay, I’ve got no meetings that day, I’m free’ but you’re not! You’ve got loads of other work that you need to be doing. So, don’t assume that just because it’s not taken up as a slot, as a diary entry or an appointment, that you’ve actually got that time to give.
If this is something you struggle with (like I used to) then block out time for things. For example, I know after I host an event or workshop, I need at least half a day (usually longer) for my follow up work. I block that time off in my diary now.
Busy people make this cardinal sin all the time! And I know it sounds odd me telling you NOT to use a to-do list, but hear me out, because as a busy person, I know you will just add more and more to your to do list… and never get to the end of it!
What you actually need to be doing is putting events, tasks and other things into your diary as an actual appointment. It is also about putting your non-negotiables in your diary first!
Don’t work from a to-do list alone, instead diarise your to-do list. Ask yourself, the following important questions. When are you doing it? Where are you doing it? Start putting timings and dates into your diary. So, ‘Tuesday 3pm I’m going to be sorting out the car insurance’.
This will stop you from accumulating a never-ending to-do list because each task is now in the diary as an appointment. It will help with your time management and prioritisation of tasks by stopping you from cramming too much in to your day.
A lot of time management gurus advocate putting the most urgent things you need to do at the top of your to-do lists for effective time management. I have always disagreed with this one. Successful time management, after all, is about forward planning and being organised.
Taking a step on from putting things into your diary as an appointment, not just a to-do list, this is about allocating timings to that to-do list and to those appointments. It’s really easy to just get carried away with your work, and before you know it, the whole day’s gone! This is particularly true with things like emails that easily can disrupt your day. Allocate estimated time to it. How long is it going to take you? And when you get to the end of that timeslot, that’s it! You’re moving on to the next thing. This will massively help you with your productivity because there’s no time for faffing or procrastination!
And finally, this is the biggest mistake busy people make all the time when it comes to their time management – they don’t look after your wellbeing. This used to be me as well and this is something I’ve hugely had to learn over the last 12 months. You HAVE to put your wellbeing first because actually, it’s good for time management.
Good time management requires you to look after yourself, practice self-care, and take the time to be healthy. You need to be exercising, eating well, getting a good night’s sleep and taking sufficient downtime. You’re not going to be as productive or as efficient if you are not feeling well and running on all cylinders. You need to look after yourself physically and mentally so that you can be the best, quickest, most productive version of you. Make wellbeing a time management habit, and factor those things in first. Make sure you do it as an absolute priority, because that is a habit you need to have in order to be more efficient, effective, productive and focused.
Successful time management is about forward planning, having the foresight and being organised. Running around in a panicked frenzy doing the urgent things and ‘firefighting’ is not great time management (nor great for your blood pressure!). Let us learn to diarise our to-do-list, improve our planning, know what to prioritise, don’t forget your non-negotiables and remember that good time management requires you to look after your health
Constantly running around here and there?
Never have enough time for you? Can’t say no?
End up always being the one that takes on too much?
If you have said yes to ANY of the above, then call me and I can help!
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This article is written by Alice Dartnell, life and success coach of Alice Dartnell Limited. Alice empowers busy professionals to be successful, transform their lives and achieve more by improving their confidence, mindset and time management.
For more information please see www.alicedartnell.com.
Copyright 2020 Alice Dartnell Limited